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Agenda 52nd AGM WBRU 2023

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 VENUE: 149 Dixon Street, Masterton, Wairarapa Bush Club House, Time: 7.00pm

Attendees
Patron: Eric Kenny
President: G Anderson Vice President: S Thompson
WBRU Board Members: J Carruthers, S Parker, B Bingham, R Cherry-Campbell, S Draper, T Isaac

Voting Delegates

Carterton Ruqby Club
East Coast Ruqby Club
Eketahuna Ruqby Club
Featherston Ruqby Club
Gladstone Ruqby Club
Grevtown Ruqby Club
Marist Rugby Club
Martinborough Rugby Club
Masterton Red Star Rugby Club
Pioneer Rugby Club
Puketoi Rugby Club
Tuhirangi Rugby Club
WB Referees Association
WBRU Junior Advisory Board
WBRU Maori
WBRU Secondary Schools
1. Presidents Welcome

Bereavements to 31 December 2022 Roll Call of Votinq Deleqates

Minutes of the 51st AGM

Welcome from President G Anderson to the 52nd AGM

President to read the President’s Re2ort for 2022 President to call for Apologies

AGM to acknowledge Bereavements for 2022

CEO to conduct the roll call of voting Minutes of 51st AGM to be adopted

2.

3.

4.

5.

6.  Matters Arisin
7.     Adoption of the Annual Report and Financial Statements for the year ended 31 December 2022. Jason Carruthers Chairman of the WBRU to present the Chair’s 2022 Annual Report.

Tony Hargood to present the 2022 Financial Ref?_ort for 2022.

8.     Appointment of Independent Board Members There is no appointments of Independent Directors for this term of office.
9.    Election of Council of Club Board

members

The Constitution requires each year, two

appointments to the WBRU Board from the Council of Clubs, namely the Chairman and Deputy Chairman of the Council of Clubs. The Council of Clubs have elected.

Tavita Isaac (Chairman)

Charlie Bargh (Deputy Chairman)

No motion is required

10. Consideration of remits Remit: Wairarapa Wahine Toa Incorporated application to be affiliated into the Wairarapa Bush Rugby Union.

Notice of Remit sent to members on 1 April 2023

Moved by Gladstone Rugby Football Club Seconded by Carterton Rugby Club, Martinborough Rugby Club and East Coast Rugby Club.

Voting will be as per rule 15.2 (b) of the WBRU Constitution

“Election shall be by ballot, with a majority of the eligible votes cast required for an election.”

11. Appointment of Patron The AGM will be asked to re-appoint Eric Kenny as Patron of WBRU.
12. Appointment of Auditors Sellar and Sellar to be appointed as auditors for 2023.
13. Appointment of President There is no requirement of election for President as the appointment is for a two year period expiring 2024.

President, Graeme Anderson.

14.  Appointment of Vice President There is no requirement of election for Vice President as the appointment is for a two year period expiring 2024.

Vice President, Steve Thompson.

15. Life Membership There are no nominations for Life Membership
16. Remuneration (if any) of Board members Motion:

The Chairman’s honourium be unchanged for 2023. This is a reimbursement for expenses incurred in the position and is set at $3,000.00 per annum

17. General Business Presentation of the Brian Lochore Rugby Foundation.
17. Closing of Meeting Meeting to be closed

Attendees

President: D Bracewell, Vice President: G Anderson

WBRU Board Members: J Carruthers, S Parker, T Isaac, S Draper, R Cherry-Campbell, B Bingham

NZRU: J Kirkup

Life Members: F Mcleod, J Percy

WBRU Staff: T Hargood, S Puddy

Voting Delegates:

Carterton Rugby Club S Hurley
East Coast Rugby Club J Percy
Eketahuna Rugby Club No Delegate
Featherston Rugby Club Proxy given to Greytown
Gladstone Rugby Club A McKay
Greytown Rugby Club T Isaac
Marist Rugby Club T Beech
Martinborough Rugby Club S Draper
Masterton Red Star Rugby Club B Todd
Pioneer Rugby Club D Mitchell
Puketoi Rugby Club L Pitt
Tuhirangi Rugby Club S Dormer
WB Referees Association G Reisima
WBRU Junior Advisory Board No Delegate
WBRU Maori T Nathan
WBRU Secondary Schools D Van Deventer

Other Attendees
S Thompson, M Beaver, R Dahlberg, S Puddy, P Griffith, T Heming, R Playle,
B Playle, B Hansen, R Carroll, WBRU Supporters Club representative.

1.    Presidents Welcome President D Bracewell welcomed all to the 2022

AGM.

2.     Apologies R Francis, D Galvin, S Tatana, E Kenny,
S Collins, R Ward, M Mutu, B Harvey, C Hayton
3. Bereavements to 31 December 2021 Bereavements acknowledged

Life Member Baden Whale
Life Member Roddy McKenzie
Geoff Ebert
Fred Burling
Lagi McGregor
Phil Pickering
Allen Small
Gavin Wootten
Morrie Edwards
Toby Hawera
Carne Berry
Jim Wilkie
Nita Henson
Denise Northcott
George Wakeling
Steve Purvis

A moment silence was held

4. Roll Call of Voting Delegates Roll call conducted by CEO of voting
5.     Minutes of the 50th AGM The minutes of the 50th AGM were presented at the AGM.

Motion: “Moved that the Minutes of the 50th AGM be adopted”

Moved: R Cherry-Campbell
Seconded: G. Anderson
Motion approved

6.  Matters Arisen There were no matters arisen
7.     Adoption of the Annual Report and Financial Statements for the year ended 31 December 2021. President D Bracewell presented his report for 2021

Chair J Carruthers presented his report for 2021

Sharon Parker (Chair of WBRU Audit & Risk) presented the 2021 Financial Accounts.

Motion “The Annual Report and Financial Statements for 2021 be adopted.”

Moved: S Parker
Seconded: R Playle
Motion approved.

  1. Appointment of Independent Board Members
The WBRU Independent Board Selection Panel announced their recommendations for the Independent Board members position

John Kirkup, Chair of the Board Selection Panel and NZRU representative announced the appointment of J Carruthers and Sharon Parker be appointed for a term of 3 years (2022 to 2024).

The Board Selection Panel stated that under the constitution, J Carruthers is in his final term of 3 years as an Independent Board member.

No motion required

9. Election of Council of Club Board members No motion required

The Constitution requires each year, two appointments to the WBRU Board from the council of clubs, namely the Chairman and Deputy Chairman of the Council of Clubs. The Council of Clubs have approved.

Tavita Isaac (Chairman)
Shaun Draper (Deputy Chairman)

No motion is required

10. Consideration of remits

11. Appointment of Patron

There were no remits for consideration

The AGM will be advised Marist Rugby Club has nominated Eric Kenny as Patron of WBRU.

Motion: “Eric Kenny be re-appointed Patron of WBRU”

Moved: President D Bracewell
Seconded: G Anderson

12. Appointment of Auditors Motion approved.

Sellar and Sellar are appointed for a 3-year term ending 2022.

13. Appointment of President No motion required.

The delegates have been advised there is only one nomination for President, Graeme Anderson.

The Eketahuna Rugby Club has nominated

Graeme Anderson and President.

The President is appointed for a two-year period. The delegates are asked to vote to elect

Graeme Anderson as President of WBRU as there is no election required

Motion approved

D Bracewell then stood down from Chair of the AGM to G Anderson to complete proceedings.

G Anderson spoke to the AGM about D Bracewell’s contribution to WBRU and thanked

14. Appointment of Vice President The delegates have been advised there is only

one nomination for Vice President, Steve Thompson.

The Gladstone Rugby Club has nominated Steve Thompson and Vice President.

The Vice President is appointed for a two-year period.

The delegates are asked to appoint Steve Thompson as Vice President of WBRU as there is no election required.

Motion approved

15. Life Membership The WBRU Board had considered the Carterton Rugby Club’s nomination of Rex Playle for Life Membership of the Wairarapa Bush Rugby Union and Board was pleased to put forward Rex Playle as a Life Member of the WBRU.

President of the Carterton Rugby Club, Steve Hurley spoke to the nomination of Rex Playle.

President G Anderson advised the delegates, the WBRU Board had spoken with members and the WBRU Life Members of the WBRU who have endorsed Rex Playle’s nomination.

Motion: Rex Playle be elected as a Life member of the WBRU.

Motion approved.

Rex Playle then spoke to the delegates about the honour in receiving a Life membership and the support he has had over the years from his wife Barbara Playle, his family and the wider rugby community.

16. Remuneration (if any) of Board members Motion:
The Chairman’s honourium be unchanged for 2022. This is a reimbursement for expenses incurred in the position and is set at $3,000.00 per annum

Moved: G Anderson
Seconded: S Parker

Delegate’s approved the motion

17. General Business There has been no remits received for General Business
18. Closing of meeting Meeting closed at 7.31pm

IN-CONFIDENCE


WAIRARAPA
WAHINE TOA 

29 March 2023

The Chairperson
Wairarapa Bush Rugby Union
MASTERTON

Tena koe,

Wairarapa Wahine Toa
Women’s Rugby Incorporated
c/- 11 Bunny Street MASTERTON 5810
wwtrugby@gmail.com

We are writing this letter on behalf of the newly incorporated Wairarapa Wahine Toa Women’s Rugby club to seek affiliation to the Wairarapa Bush Rugby Football Union.

Section 15.2 (a) of the WBRU constitution states that “application to join the Union must, if made on behalf of an incorporated body, be made in writing by the President/Chairperson and Secretary of such body”. The rules go on to state in section 15.2 (b) that clubs joining the union must be proposed by one and seconded by another of the Clubs and the Annual General Meeting. Contact will be made by Wairarapa Wahine Toa with the other affiliated clubs between now and Annual General Meeting.


Nikita Jackson (Secretary)
Wairarapa Wahine Toa Womens
Rugby Incorporated